Capital Approval Assessment Template

A board-ready template for technology investment decisions. Complete all fields and print or save as PDF for board submission. Fields are editable — fill them in online or print blank for manual completion.

Capital Approval Assessment

Technology Investment — Board Submission Document

INFORMD

Organisation Name

Project Name

Date

Document Version

Prepared By

Executive Sponsor

Section 1: Executive Summary

Strategic Rationale

Total Investment Amount

Expected Return on Investment (ROI)

Payback Period

Recommended Decision

Section 2: Strategic Context

Strategic Objective Supported

Alternatives Considered

Consequence of Not Proceeding

Section 3: Financial Case

Capex / Opex Breakdown

Year	Capital Costs	Operating Costs	Benefits / Savings	Net Position
Year 1
Year 2
Year 3
Total

NPV / IRR (if applicable)

Sensitivity Analysis Notes

Section 4: Risk Assessment

Risk	Likelihood	Impact	Mitigation	Owner
Project scope creep leading to cost overrun			Fixed-price contract with milestone payments; change control board established
Vendor delivery failure or insolvency			Escrow arrangement for IP; contract break clauses; reference checks completed
Data breach or security incident during implementation			Independent pen test prior to go-live; data minimisation in scope; incident response plan in place
Low user adoption impacting benefit realisation			Change management programme; super-user network; KPIs tracked from month 1
Regulatory non-compliance (ICO / FCA)			DPIA completed; legal review of data flows; FCA pre-notification if required

Section 5: Compliance & Governance

Data Protection Impact Assessment (DPIA) completed or confirmed not required

UK GDPR and Data Protection Act 2018 obligations reviewed

Sector-specific regulatory requirements assessed (FCA, ICO, CQC, etc.)

Procurement policy compliance confirmed (competitive tender / waiver in place)

IR35 and employment law reviewed for any contractor arrangements

Insurance and liability clauses reviewed by Legal

Board authority confirmed — investment within delegated limits or requires full board approval

Section 6: Approval Signatures

By signing below, the approver confirms they have reviewed this assessment and are satisfied that it meets the organisation’s standards for capital investment decisions.

CEO

CFO

Board Chair / SID

Company Secretary

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